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What are workspace groups?

In case you are making use of workspace groups, an additional hierarchical level will be added to the workspace structure. Upon opening the workspace information page, you will first be presented with a list of all available workspace groups. When you subsequently select any workspace group, all available workspace group admins (under Group admin users) and all underlying workspaces will be displayed. In order to view all available users from a particular workspace, you only have to click the corresponding workspace once.

In other words, each workspace group contains all workspaces and users which belong to that group.

Note: Sometimes it takes a while to load the workspace information page, especially when a lot of workspaces and users have to be loaded. Please be patient.

In order to create a workspace group, you have to click the ADD WORKSPACE GROUP button, enter a name on the subsequent window and press the Create button.

A workspace group admin can be assigned to a workspace group. He/She is authorized to add new workspaces, new users and set permissions for that group. A workspace group admin can be any user from the workspace group.

Note: A workspace group admin always has access to all available workspaces within that group. So no permissions within the group for the admin can be set. Keep that in mind when starting to use workspace groups. Not every user is supposed to have access to all workspaces.

Adding a new workspace group admin

In order to add a new workspace group admin, you must adhere to the following steps:

  1. Select any of the workspace groups on the screen, e.g. Ops.
  2. Click on Group admin users for the ADD GROUP ADMIN button to be displayed.
  3. Click this button to open the Add group admin screen.
  4. Enter the required user details on the screen.
  5. Click the Save button at the bottom of the screen. The newly-defined group admin will be listed under Group admin users.

Click this link to find a procedure on how to include a new user in a workspace and to view information about the fields on the Add group admin screen.

Updated on June 20, 2022
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